Complete Property Documentation Checklist for 2026

Proper documentation is the cornerstone of safe property investment. This comprehensive checklist covers all essential documents you should verify and collect when purchasing plotted land in 2026.

Pre-Purchase Verification Documents

1. Title Deed Chain

• Original sale deed of current owner
• Previous sale deeds (at least 30 years back)
• Gift deed or inheritance documents (if applicable)
• Partition deed (if property was divided)

2. Encumbrance Certificate (EC)

• EC for last 30 years from Sub-Registrar office
• Verifies no loans, disputes, or mortgages on property
• Shows complete ownership transfer history

3. Land Conversion Documents

• Conversion order from Revenue Department (if agricultural land)
• Land Use Conversion certificate
• NA (Non-Agricultural) order

4. Approved Layout Plan

• BDA/Municipal Corporation approved layout
• Commencement certificate
• Development authority approvals
• Completion certificate (for developed projects)

Statutory Documents

5. RERA Registration

• RERA registration certificate with number
• Project details uploaded on state RERA website
• Quarterly progress reports
• Financial statements

6. Tax Clearance

• Property tax paid receipts (last 5 years)
• No-dues certificate from Municipal Corporation
• Khata certificate or Khata extract

7. Environmental Clearances

• Environmental clearance (for large projects)
• NOC from Pollution Control Board
• Water and electricity NOCs

Purchase Agreement Documents

8. Sale Agreement

• Registered sale agreement on stamp paper
• Clear mention of plot number, dimensions, boundaries
• Payment schedule and terms
• Possession timeline
• Developer obligations and buyer rights

9. Payment Documents

• Payment receipts for all transactions
• Bank transfer proofs (avoid cash payments)
• GST invoices
• TDS certificates (if applicable)

Post-Purchase Documents

10. Registration Documents

• Registered sale deed in your name
• Stamp duty payment receipt
• Registration charges receipt

11. Mutation and Khata Transfer

• Mutation application and approval
• Khata transfer certificate in your name
• Updated property tax records

Additional Important Documents

• Survey sketch and FMB (Field Measurement Book)
• Betterment charges paid receipt
• NOC from electricity and water departments
• Society formation documents (if applicable)
• Building plan approval (when constructing)

Red Flags to Watch

Avoid properties with:

• Incomplete title deed chain or missing documents
• Pending litigation or court cases
• Unpaid property taxes or dues
• No RERA registration for ongoing projects
• Agricultural land without proper conversion

Professional Assistance

Always engage:

• Property lawyer for document verification
• Chartered Accountant for tax implications
• Approved surveyor for plot demarcation

At Shri Rajeshwari Properties, we provide complete documentation support and legal assistance to ensure hassle-free, safe transactions for all our customers.